The article aims to describe the procedure for synchronizing Microsoft Outlook between two computers and at the same time to educate users about the advantages or disadvantages of synchronization. The methods described here are simple and reliable. However, users are advised to follow these methods carefully to avoid common mistakes and eventually call Microsoft technical support to correct them.
Do you want your Outlook data such as emails, attachments, calendar and address book, etc. to be synchronized between 2 computers but don’t know how? If so, then the article is dedicated to you. It is not possible to automatically synchronize Outlook data (.pst files) between multiple computers. Do not worry! The following guide will walk you through the process of synchronizing Outlook on your own without encountering common problems with Microsoft Outlook. This essentially means that you do not have to spend your valuable time and money to contact Microsoft technical support.
Download and install Outlook sync software from a trusted website and get started. You can choose from an available range of free or paid versions according to your convenience. Some of the useful tools include Sync Outlook Home Edition, SynchPst Basic, Sync2, Easy Sync for Outlook, PST Sync, Public Sync Tool, Synchronization Outlook Addin and SYNCING.NET for Outlook and others. Once you have decided on a tool, download it from its website. Save the file to an easily accessible location such as the desktop or My Documents, etc. When you’re done, find the file and run it. Wait while the process syncs all your desired Outlook folders.
You can manually sync your data in Outlook using one of these small workarounds from Microsoft. The first is to use the an.ost folder (offline), the second is to copy an a.pst (personal folder) file, and the third is to copy only contacts, calendar and task folders.
Use an.ost file to automatically synchronize Outlook data. You must have already created the .ost file to use it. If you are using Microsoft Exchange Server, then the .ost file should be created automatically in your user account. The file is usually located in the Documents and Settings / Username Local Settings Application DataMicrosoftOutlook folder. You just need to access the .ost file and then click Sync button to synchronize and update Outlook data between two computers.
Copy the .pst file from one computer to another. This will allow this data to be synchronized on both computers. In the event that the size of the .pst file becomes larger, use the Microsoft Windows Backup utility or another utility of your choice so that the data file can be written to multiple disks and saved from damage.
Copy contacts, calendar, and to-do folders, and more. On another computer. To do this, you must first create a new.pst file, copy the contents of Outlook, and finally delete the contents of the original folders. Open Outlook, click File tab, select New, select Outlook data file, and then Office Outlook Personal Folder File (pst) (in Outlook 2007) and then click Okay button. Give the file a name (any name of your choice) and then click Open. Give the .pst file a display name, and then click Okay button.
Now copy your contact, calendar and task items to new folders. To do this, right-click the desired folder such as Contact and then click Copy a contact. When Copy a folder A window opens, select the folder you created in the previous step, and then click Okay button. Repeat this process for other folders, such as the Calendar and Tasks folders.
Now delete the contents of original folders such as Contacts, Calendar, and more. To do this, mark the original folder as Contact, click View tab, select The current view, and then click Outlook data files. Click on editing tab, and then click Select All. Right-click the highlighted items, and then press Delete button. Repeat the procedure for other folders, such as the Calendar and Tasks folders.